Events Manager
Reporting to the Company Owners, the Events Manager will coordinate internal and external business-related functions such as Fundraising events, Bar/Bat Mitzvahs, other events and meetings throughout Los Angeles and nearby cities.
The Events Manager will work extensively with clients, vendors, caterers, AV tech, and others to support high level meetings and events.
Duties
- Plan Fundraising and Non-profit events.
- Plan social events like weddings, Bar/Bat Mitzvahs, Birthday parties, etc.
- Coordinate all aspects of events, meetings, conferences and events including but not limited to task lists, communication, catering, vendors, payments, space requirements and fundraising.
- Meets and provides information and guidance to clients regarding event planning needs and best practices.
- Assists with the development and administration of each event’s budget and ensures projects are completed on schedule and within budget.
- Works with Audiovisual techs on complex meeting planning, defining, budget, staff assignments and final execution.
- Leads coordination of vendor teams to ensure successful events.
- Tracks and compiles invoices each month and submits accurate accounting details for reconciliation, processing and payment.
- Stays abreast of conference, meeting and event trends, techniques and technologies, evaluates appropriateness of company practices and priorities
- Employs industry standards and best practices.
- Assists with selection of outside venues and vendors that adhere to our quality standards and negotiates contracts for off-site events.
- Participates in meetings with clients and committee meetings.
- Direct multiple service contractors for small and large scale events.
- Communicates clearly and often with colleagues, clients and vendors.
- Manages time responsibly, based on department priorities, organizational needs and event schedules.
- Other duties as assigned.
Basic Qualifications
- PC computer skills, including outlook, excel and word.
- Excellent oral and written communication skills
- Well-developed analytical and problem-solving skills
- Team player and self-starter who demonstrates initiative
- Brings a positive attitude with an attitude of joy
- Embody a “Yes I can” mentality
- Obsess with providing superior customer service
- Earn trust. Be honest. Do what ou say you will do.
- Be reliable.
- Good organizational skills and attention to details
- Maintains confidentiality and discretion as appropriate
- Knowledge of industry practices and ability to develop new techniques and standards
- Strong customer service skills
- Must be able to travel to and from events
- Must be willing to carry heavy items
- Must be willing to use personal car for transportation and transferring of goods to events.
- Must be able to pass a background check
Experience
3-5 years of relevant experience required.
Experience planning Fundraising Events is preferred
Education
College degree is required
Salary Range
$50,000-$75,000
Location: Woodland Hills during the week. Plus you will need to be onsite on event days and these are located throughout Los Angeles.
